privacy policy
This Privacy Policy explains how OctoMind GmbH collects, uses, and discloses your personal information when you use our website and our product - the Octomind app
Information we collect
At Octomind, we take your privacy and data security very seriously. We collect your email address when you sign up for the product waitlist. We do not collect any other personal identifiable information on our website.
Essential information
As part of our commitment to providing you with top-tier services, we collect certain essential information necessary for the usage of our product. This includes details required for account setup and management, such as the name of your organization, email address, and any other information needed to create and maintain your Octomind account. We only collect and utilize this information to ensure seamless access to our services, maintain the security and integrity of your account, and deliver personalized customer support when needed.
Use of Posthog analytics
To improve user experience and service quality, we have introduced the use of the Posthog application to track user behaviour on our website and the app. This tool assists us in understanding how users interact with our website, and helps us make improvements based on these insights. The anonymized information that we gather through Posthog is stored securely in the EU cloud instance of Posthog. This ensures that all your data is managed in compliance with the strict data protection laws of the European Union, offering you robust security and privacy. Read more about Posthog data policy in

Octomind's Cookie Policy

This Cookie Policy is an integral part of Octomind's Privacy Policy. It explains how we, at Octomind, use cookies on our website ( and our app ( Cookies are vital for enhancing your online experience with us.

It's important to note that this policy does not encompass the cookies used by these third parties. Should you prefer not to accept cookies from Octomind, you can set your browser to reject cookies other than essential cookies. However, this may result in a limited experience on our site, as some services and content might become unavailable.

Understanding cookies

A cookie is a tiny data file stored on your device by a website you visit. It often includes details about the site, a unique identifier to recognize your browser on subsequent visits, the cookie's purpose, and its duration. Cookies have several uses - they enable website features, track site usage for analytics, remember your settings (like time zone and preferences), and personalize your experience (like showing relevant ads and language settings). First-party cookies are set by the site you're visiting, tracking only your activity on that site. Third-party cookies, however, are set by external sites and companies and might track your activity across multiple websites using the same service. Octomind uses first-party cookies only.

Types of Cookies and Their Usage at Octomind

Essential Cookies >>> These are vital for website functionality like account management and payment processes. Octomind uses essential cookies for authentication services to provide a secure log in to our app. We use PropelAuth authentication for these purposes.

Performance Cookies >>> These cookies collect data about your website usage, helping us understand user behavior, pinpoint problems, and enhance overall user experience. This data is usually anonymous. Octomind employs performance cookies for these insights. We use Posthog analytics for these purposes.

Targeting/Advertising Cookies >>> Used for tailoring relevant promotional content to your interests, these cookies aid in delivering targeted ads and controlling ad frequency. Octomind does not utilize targeting/advertising cookies.

Disclosure of your information
We do not share your personal information with third parties.
Data protection
We take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy.
Data security
We take reasonable steps to protect your personal information from unauthorized access, use, or disclosure. Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.
What rights do you have regarding your data?
You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.
Right to file complaints with regulatory authorities
If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered.
Right to data portability
You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.
SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar. If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.
Information, blocking, deletion
As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.
Contact us
If you have any questions about this Privacy Policy, please contact us at [email protected].